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Enterprise Resource Planning (ERP) solutions provide a single centralized framework to integrate and automate all business processes of an organization with the aim of increasing operational efficiency and improving the accessibility and flow of information across all departments. Availability of timely information combined with a flexible framework enable organizations to respond and adapt quickly to the changing marketplace and business environment in a more efficient manner.
An ERP software solution comprises of several modules and components each pertaining to the requirements of specific functional departments or business process such as manufacturing, inventory management, accounting, distribution, finance, customer support etc.
Web Based ERP is usually less expensive than a full-blown ERP software package which is usually priced out of the range for a small or medium company. Also with full-blown packages, there will probably be many modules that will not be implemented, even though those modules have been purchased. On the other hand, Web Based ERP can be purchased and implemented in stages. You only buy what you need.
Since Web Based ERP is based upon the web, it can be used from anywhere you have access to the Internet, or even thru an intranet. This means that financial info is available whenever it’s needed, from wherever you happen to be. Imagine being able to have answers when you need them, wherever you may be. This is an important criterion for people like Sales Reps to corporate CEOs. Sales analysis, profitability, inventory, production, pricing, credit history: these are just some of the information that’s available just by using the web to securely connect, in real-time, to a secure database.
· Customize and extend the software to meet your company’s specific requirements;
· Improve decision-making with real-time metrics and role-based Dashboards;
· Improve productivity;
· Platform independent – It can be accessed from a desktop or laptop, or handhelds like a PDA or RF-ID unit;
· Ensure accountability and compliance with robust, auditable accounting;
· Reduce IT costs and problems and staffing associated with maintaining and upgrading traditional client-server software applications;
· Provide timely service to the customers and clients;
· Automate all business and functional processes thereby increasing overall operational efficiency;
· Help to improve internal business processes and enable organizations to improve customer satisfaction;
· Have a flexible and scalable structure thereby enabling organizations to adapt and cater to future business expansions and requirements;
· Since it is based on the web, each user can see the screens in their his/her own language.
With the harsh reality of a declining economy amongst us many companies are trying to expand their enterprise but can not necessarily afford to purchase an entire software system they are not even sure will work for their company Software as a Service, also known as SaaS, may be the exact solution they are looking for.
Using SaaS can reduce the large up-front expense associated with software purchases, by offering less costly monthly pricing and reducing the investment on server hardware. The option of using SaaS allows a system to be hosted as a service provided to the customer by means of the Internet. This eliminates the responsibility of installing and running the application on the company’s computer and alleviates software maintenance, ongoing operation and support.
Although the start up price may be attractive to some manufactures they may view SaaS as having some flaws also. One includes the software vendor having the ability to control and limit usage in addition to forbidding copies and distribution. The software can be utilized by multiple manufactures, therefore virtually eliminating the ability to tailor the system to your needs. While the software will still have the capability of performing tasks required by the individual companies, there is the possibility it may not be possible to incorporate any specifics from your company.
Web-based software, many times referred to as browser-based, has began to advance beyond the limitations of what traditional software previously addressed. This maturing of sorts has opened doors for users by presenting them with options such as more flexibility, mobility and complete connectedness. It is hard to ignore these increasingly widespread options. For instance, how many of us, whether consciously or not, are completing more and more of our daily work on a browser. Whether it is utilizing an application hosted on the Web or within an organizations Web technology. The truth is, there is no way to escape this ever increasing technology.
There are multiple benefits to running a business utilizing a browser-based software system. First and foremost is the option of saving time and as the old saying goes “time is money.” Of course this means with browser-based systems companies will also save money. To do so there are a few different options starting with the IT department. Web-based means the software system is placed on a server at one central location. Each individual desktop will have access to this system which means IT personnel will not have to run around the enterprise upgrading each individual computer, known as “Thin Client Technology”. Since the system is at the one location there will be a reduction in hardware if your organization has any additional remote locations because the only hardware required is already in existence.
Businesses notice a reduction in the amount of hours required for training of employees on the system in addition to better resource sharing since each location will have access to the same vital information. Updates can be completed effortlessly and are almost instantaneous across the enterprise allowing for the systems to be continuously up to date.
Scientics and intellectuals have become increasingly concerned with the human impact on our environment. Historically businesses have refused to alter their practices without coersion from powerful outside sources. But times are changing, and as the impact of human activity becomes clear, governments are regulating businesses with strict enviromental restrictions. Software systems such as Green ERP Software are gaining popularity as companies transform their practices.
What options are available in Green ERP Systems? The concept is relatively new, so very few companies offer ERP systems that integrate environmental goals into the system’s structure. The best option is tailored software. Tailored ERP Software utilizes the best features of both generic (turn-key) and custom software while avoiding all of the disadvantages. The concept, tailoring software was started to allow flexibility in a software system while avoiding the pit falls of a custom system such as high cost, having to rebuild the system to upgrade and long development time.
The best tailored or configured software begins with an existing software structure. Key individuals at the company help to model the software’s functionality, but unlike custom coding, the lengthy process of developing the software is circumvented by high-end programming tools. Since the basic architecture s not altered, upgrades as simple as with a generic, out-of-the-box software system.
Each company is different in their own unique ways however as much as we would like to think our processes are different than everyone else, we are all the same in certain ways. When it comes down defining the correct ERP software system it is often hard to decide what applications should be included within the system. Is scheduling production a large part of your organization or would you benefit better from a system which included a financials application?
There are benefits to researching software packages before purchasing a solution. First knowing your options is a large benefit. In general there are two types of ERP packages which can be purchased, canned and engineered. A canned solution is an application which can be installed into your enterprise and “turned on” immediately. These systems are created based on industry standards and while they offer a great deal of functionality sometimes they include unnecessary screens and functionality. Canned solutions are offered with a lower price tag and do not require or allow for modifications.
Engineered solutions present the option for users to customize the application to their specific company instead of conforming to industry standards. These applications may cost more than a canned system but do not include extra functionality of a canned solution. Generally these systems will take more time to develop and are not the best option if you need a system in place within a short time frame. Engineered solutions are more agile and user friendly, which means they require less training time for employees. Some of the engineered applications even offer the ability to be upgraded after the application is installed on your server.
Many large organizations must obtain a very valuable ERP system to help maintain their manufacturing operation. Each module included in an ERP system is very valuable. Depending on your organization you may have a business that can implement a whole ERP system at once or you may need to implement a couple modules at a time. A great way to begin your ERP system is by implementing a CRM module. A CRM module is a customer relationship management module that will help you manage all your customers needs.
CRM software can obtain your customers records, help provide marketing and sales strategies, help provide better customer service and provide reporting for your records. Your CRM software can provide you with information from other departments such as financials, production and shipping which allows your customer service reps to provide the customers with on the spot knowledge of their orders.
Look for a CRM software module that is web based. Implementing software that is web based allows your employees to access the system via smartphones, laptops and PDA’s. This has become a huge success for sales reps using the customer service modules. They can still access customer information while out on the field which saves time, money and allows time for more leads. Your business is sure to profit from a CRM module!
Paper travelers have quite a long history in manufacturing industries. A lot of automation has been used for decades in the movement of parts and modules being from one workcenter or line to the next during the process of manufacture. Items and incoming components have been identified via barcodes in the past and are now, in some situations, being converted to RFID tags, which can be read cleaner and faster. For the manuufacture of packaged food products, toys in boxes or Cds and DVDs, this works quite well.
A lot of companies could easily benefit from converting from paper travelers to electronic travelers. These electronic travelers can be designed to look exactly like their paper counterparts. But electronic travelers can do much more than any paper version. In an overall Job Tracking Software system, workers hours for a given task can be tracked rather easily as the workers log into and out of individual jobs in the build. The training of operators can be logged and tracked within the Job Tracking Software system to ensure an operator is trained to perform a given task on a given machine.
A Job Tracking Software system can also be designed to include defect and scrap tracking, which can include reports back to vendors regarding defective incoming components. Special instructions and processes for a specific finished product for a specific customer can be included on “templates” for the electronic travelers so it becomes more simplistic to start multiple batches of the same build over time. Tests on sample parts and assemblies can be logged within the Job Tracking Software system itself. Simultaneously, OEE capabilities and regular quality tracking can result in certificates of compliance being automatically generated prior to finished goods being shipped.
Many business’s and organizations start with providing their customer with an estimate or quote on the project or merchandise they are purchasing. Implementing a software that is browser based can open many doors by providing these estimates not just from an office but on site or providing an opportunity to view their quote as long as they have an internet connection. Browser also known as web based software is software that is placed on an internal or external server (depending on the customer’s preference) then can be accessed as long as the person is allowed access and has an internet connection. Web Based is very secure and very convenient.
Estimating software is very commonly used for business’s that are in need of creating estimates and quotes on projects located at various locations. When purchasing a browser based estimating software your organization is provided the ability to build their estimate on site and can access a laptop to input their information. Estimating software can figure calculations, time frames, and costing for labor, employees and materials.
Another great feature with browser based software is the fact that your customer can view any estimate or quote from their home or office just by connecting to the company’s system. Again, this is very secure and the only information that the customer can view is what the company chooses to allow.
A MES, or manufacturing execution system, is a central system for managing all manufacturing information such as resource allocation, manufacturing planning, supply chain information and quality inspection numbers. Similarly, the enterprise resource planning (ERP) system, which pulls together and stores business operating information about human resources, accounting, customer relationship management and other financials, was operated independently. Both systems have always been critical to the manufacturing organization, but until recently, had never been linked.
Recently, however, many manufacturers are realizing that by marrying these two systems, they can create an integrated system stretching from headquarters across multiple factories, warehouses, engineering centers and even sales offices. This allows them to more easily view all company operations and refine them as quickly as necessary. A more holistic view of purchasing, credit, accounting, supply chain management and manufacturing planning gives them greater agility and better data to help with decision making and forecasting.
Many manufacturers are faced with the same problem, relating the data from their manufacturing side and their business side. They simply have no effective way to communicate. The problem becomes how to automatically convert the data from the MES system to the ERP system. This lack of system communication makes it hard to synchronize business and manufacturing information for an overall view of company operations. The whole integration goal was is make as much data as possible available to get an overall look at how a company is functioning. Return on an ERP investment can be increased by 50 percent by integrating it with accurate, real-time, plant information.
Job costing techniques are often overlooked in a lot of environments, especially in the manufacturing environment. In some environments each job is performed to the customer’s specifications. All job costing systems include keeping an account of all direct costs and indirect costs. These costs are the key factors running any system.
Many organizations are beginning to turn toward software for their job costing. Using a job costing software which is integrated with your current ERP (Enterprise Resource Planning) software system will allow you to show a great deal of information about the costing and where you are making or losing money.
The right solution may be an out of the box software package or it could be a system which is configured for you. No matter what the system should always take care of a few basic questions you may have: 1) What do you want the software to show? 2) Which summaries do you care about? You can break your items down into different categories such as travel, engineering cost, inventory, sub-contractors or scrap. Some systems, more of the configured applications, will allow you to start out with one item and as time goes by add in more standards. For example you can start with your production standards and eventually move into a different item.